Hong Kong Intellectual Property Department Upgrades Electronic Filing Service

Release Time：2026-04-15 10:24Author：Views：44

The Intellectual Property Department (IPD) of Hong Kong has recently announced that, with effect from 16 March 2026, registered users of the electronic filing service may file relevant documents via the IPD’s Electronic Filing System.

Documents Eligible for Electronic Filing:

Statutory declarations and affidavits；

Evidence, copies of case authorities, skeleton arguments, written submissions and hearing bundles；

Court orders, declarations, directions or certificates to which an electronic seal of the court is applied.

Signing and Authentication Requirements

Affidavits, statutory declarations and notarial instruments submitted electronically must be authenticated by means of a scanned electronic signature. This means that the signers must first sign the original paper document by hand, and then scan that original document into a complete electronic copy for submission.

Important Notes

The submitting party must retain the original paper document until the final disposal of the relevant proceedings, so that it may be available for verification or proof of authenticity if required.

The final disposal of a proceeding means the final determination of the proceeding up until the determination of any appeal or the expiry of time for lodging an appeal, whichever is later.

This enhancement of the electronic filing service will help further improve the efficiency of intellectual property-related transactions and facilitate the digitalisation and streamlining of the registration process.

Source：https://www.ipd.gov.hk/en/home/whats-new/index_id_776.html

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